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Medical Transcription Companies - How to Select A Reliable One

Posted Oct 08 2012 4:43am
A helping hand is the greatest comfort in any venture that demands a lot of your time and attention. When this support is one that you can trust unreservedly, it is the biggest asset. Reliable transcription support is something all healthcare practices and physicians are looking for, and this is what a medical transcription firm with a solid standing in the industry can offer.
Medical transcription companies help healthcare entities balance their patient care and administrative responsibilities efficiently. Due to the increasing demand for medical transcription outsourcing services, the number of companies offering these is steadily increasing. Consequently, choosing a reputable company for your medical transcription tasks becomes more challenging.

Important Factors to Consider

Professional medical transcription companies would function as an efficient back office of your healthcare organization and manage any volume medical transcription tasks efficiently. However, to pick the right firm, it is necessary to perform an intensive research. Focusing on the following points would help you sign up with the best medical transcription company:

Evaluate the experience: Medical transcription outsourcing companies that have ample industry experience excel in their service quality. Such companies can easily understand all your medical documentation requirements and deliver top-quality transcription solutions within minimum time.  

Analyze the services: Consider the major services offered by different transcription firms. Find the websites of select service providers. These websites would provide the information you are looking for; compare the service providers to arrive at a suitable outsourcing partner.

Evaluate transcription accuracy: Ensure that the medical transcription company you choose can provide error-free transcripts, as any sort of data inconsistencies in healthcare reports can critically affect the treatment procedures of your patients. Most reliable transcription companies perform strict quality assurance at three levels to ensure 99% accuracy in the transcribed documents.

Consider the turnaround time: Most professional medical transcription companies offer quick and customizable turnaround time options including 24 hour TAT and STAT (2 hours, 4 hours or 6 hours) and more.

Data security measures: Ensure that your preferred medical transcription outsourcing company provides maximum security, privacy and confidentiality for all medical records they are entrusted with. Reliable firms offer 100% HIPAA compliant transcription solutions to prevent unauthorized retrieval, modification, updates, deletion, and copying of patients’ health related records.

File transfer options: Make sure to evaluate the file transfer options that are utilized by the providers in your preference list. An established medical transcription provider ensures safe file transfer options. The transcribed files are delivered via secured FTP and browser based 256 bit AES encryption protocol.

Assess the procedure of billing: Outsourcing to reputable companies allows you benefit from consistent billing procedures that are prescribed by AAMT.  These firms fix reasonable charges based on the number of lines, which is counted on the basis of a fixed set of characters. Moreover, they will not charge for bolding, underlining, or providing document headers and footers. Their competitive pricing structure also ensures you considerable cost savings of 30% to 40%.

Utilize Free Trial Option

Enquire about the overall performance of your preferred medical transcription firms to other healthcare entities and clients utilizing their services. This will give you a better idea about their promptness, affordability and other details. To help you make an assessment of their medical transcription services, most reputable firms offer a no obligation free trial for their services. This will help you identify a professional company that can provide comprehensive solutions that best suits your transcription requirements.
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