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How to Choose the Right Medical Transcription Provider

Posted Mar 11 2013 4:23am

Medical transcription companies flourish everywhere as more and more physicians, healthcare organizations and hospitals are seeking medical transcription services daily. Most physicians and medical firms are always busy, looking after their patients and providing them good care. So, they don’t normally have any time to attend to the documentation jobs of medical records. It is highly advisable that they outsource medical transcription tasks to a reliable service provider. By outsourcing these documentation tasks, the medical entities and medical firms can devote their entire time for better patient care. As there exist numerous medical transcription companies, you have to apply certain criteria and stick on to certain parameters in selecting one.

A reliable transcription firm is one that can provide medical transcription services to almost all major medical specialties such as anesthesiology, cardiology, geriatrics, nephrology, orthopedics, pain management, physical therapy and more.

Common Areas of Medical Transcription Services
  • History and Physical examination reports
  • Progress notes
  • Operative notes
  • Discharge summaries
  • Clinic notes
  • Follow-up notes
  • Laboratory notes
  • Laboratory reports and more
Yardsticks to Choose the Right Medical Transcription Company

Here are some parameters to find the right service provider:

  • Compare various firms: Before entering into a contract, it is advisable to compare various transcription firms and the services offered by them. Studying client testimonials will help you in evaluating services. You can contact these companies by phone or by email and collect information needed for comparison.
  • Experience: The more experienced the firm is, the better the outcome will be. An experienced firm knows how to handle difficult situations and can provide apt solutions.
  • Accuracy and quality: Most obviously, accuracy and quality count most in medical reports. Good service providers offer 99 percent accuracy. They have expert staffs that are well versed in medical terminologies and are capable of producing flawless documents. These companies also provide three levels of quality checks to ensure utmost quality to the transcribed medical records.
  • HIPAA Compliant: Always ensure the transcription firm you contract with is HIPAA Compliant. Most outstanding firms adhere to HIPAA guidelines and they ensure confidentiality of the medical reports. Professional companies also provide safe file transfer methods such as FTP and browser based 256 bit encryption protocols. Choosing such medical transcription companies will really benefit you.
  • Number of clients: Choose a transcription firm that possesses lot of clients. A company with lot of clients will have adequate technology and professionals to meet your needs.
  • Turnaround time: Choose a company that delivers reports within minimum turnaround time. Contracting such companies will help you meet strict deadlines.
  • Pricing: This, of course, should be a major concern while outsourcing. A good firm offers 30 to 40 percent cost savings.
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