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7 Points To Consider Before Outsourcing Medical Transcription Tasks

Posted Mar 25 2013 3:10am

Medical transcription services have become very necessary for healthcare organizations, individual physicians, doctors and hospitals. These services allow healthcare entities to concentrate more on providing better care for patients without worrying much about the transcription requirements. Accurate and timely transcription will help to have all healthcare data readily accessible. When patient data is streamlined, it is easy to provide better and opportune care.


Leading medical transcription companies provide transcription service for all medical specialties. Skilled and dedicated transcriptionists knowledgeable in medical terminology and jargon create transcripts of the medical dictations submitted to them. Outsourcing transcription is a real time-saver, but there are some important points to consider before outsourcing medical transcription tasks.


Services Offered by Reputable Medical Transcription Companies


Transcription is provided for all types of medical reports:

  • History and physical examination reports
  • Procedure notes
  • Follow-up notes
  • Operative reports
  • Progress notes
  • Clinic notes
  • Discharge summaries
  • Letters
  • Narratives
  • Laboratory reports and others

Major Considerations When Outsourcing


Nowadays many companies are delivering medical transcription services, but to benefit from customized services, it is essential to choose the right service provider. Keep in mind the following seven points when choosing a suitable service provider.

  • Years of Experience: While selecting a company, it is important to find out how experienced the company is. Only an experienced company can ensure superior performance and solutions according to your specific needs. Consider the reputation of the firm and also make it a point to find out and interact with the company’s existing as well as previous clients.
  • Quality of Service: a reliable service provider will implement a three level QA program by experts comprising transcriptionists, proofreaders and quality analysts to ensure superior quality transcripts. So before choosing a provider, learn about their quality control measures and evaluate whether the firm can deliver flawless transcripts.
  • Accuracy: professional transcription companies have highly skilled medical transcriptionists who are well versed in complex medical terminology and common medical jargon. They can ensure 99 percent accuracy in the transcribed reports.
  • HIPAA Compliance: before choosing a medical transcription company, ensure that the firm is HIPAA compliant. Only a transcription firm that follows HIPAA guidelines can ensure guaranteed security for patient healthcare data.
  • Quick Turnaround Time: medical records should be transcribed within minimum time. So ensure that the company offers quick turnaround time. Many transcription firms are offering their services within 12 to 24 hours.
  • Secure transfer of files: always ensure whether the company has stringent security measures in place for the safe transfer of transcribed documents. Reliable service providers will have security measures such as FTP or browser-based 256 bit encryption protocol for the safe transfer of files.
  • Cost-effective: another important factor to consider is the pricing structure. Check whether the pricing structure is affordable for your company. A reliable firm offers 30 to 40 percent cost savings for its clients.

Medical Transcription Companies Offering Free Trial


When outsourcing medical transcription tasks, you can check out the free trial offer provided by reputable medical transcription companies. This is a practical way of evaluating the firm’s medical transcription services. You can have a firsthand experience of the quality of work, as well as the turnaround time.

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